5 tips for using video conferencing equipment in a meeting

Today, more and more companies around the world use video conferencing equipment. By using such equipment, a company can benefit from it in several different ways. They can reduce the amount they spend annually on travel and the time lost in production with staff outside the office. Also, of course, by using this equipment, they are helping to reduce their carbon footprint (fewer trips incurred), so they are helping to do their part for the environment.

When it comes to holding meetings using such equipment, there are certain things that one should keep in mind when making these calls. In this article, we offer some tips that may come in handy in the future.

Tip 1: It is vital that you establish a set of ground rules that all meeting participants must follow, as this will help ensure that it runs more smoothly and effectively.

Tip 2: Before the conference starts, it's a good idea to ask all participants to confirm that they can see and hear everyone else. If there is a problem, ask those involved to speak or more in a position where they can be seen clearly. This is also the time when you should allow them to test the equipment so that they can become familiar with it and how it is NETe2 Asia and 3S Communication.

Tip 3: You may feel the need to wander around the room while talking to other people with your video conferencing equipment, but try to restrict how much you move. Those who are looking at it elsewhere might find these movements extremely damaging.

Tip 4: When speaking, be sure to speak to other participants very slowly and clearly, as they will be able to understand you better. If someone else talks, be sure to allow them to finish talking first. It is a good idea when you speak using your video conferencing equipment to direct your voice into the microphone at all times, so what you say will be picked up on the other end much better.

Tip 5: If there are multiple groups involved in calls made with video conferencing equipment, when someone else is speaking or appearing before you for a specified period of time, make sure your microphone is silent. This way you won't cause any interruption in what they say when you ask someone in your group a question.